A pile of documents piled up on a table can lose your desire for work. If allowed to scatter on the table, it can certainly hinder concentration and break focus while working. When you're bored or under pressure, looking around a work table full of various important documents that need to be saved can be a headache.
Inside the house, piles of paperwork can be scattered not only around the workspace, but also in different places. The storage room that can be used to store other items is instead filled with payment forms and proof of copy that should not have been stored.
If you already have documents scattered throughout your house, it can take some time to clean up.
Apart from that, the way you clean up your paperwork is also different from other household items. It is not enough to store these important papers in drawers or storage cabinets. Special strategies are needed to classify what is important, what is not too important, and what is no longer needed to be stored.
1. Save the most important ones and decide how long
In many cases, you just save the payment letter or invoice without reading or opening it. This usually starts with the question of whether you will need the documentation later. However, you don't have to store all the paper permanently.
Invoice payments, annual investments, and contracts can be stored for some time, such as contracts that only need to be retained for the duration of the contract. On the other hand, valuable and personal documents such as land ownership and ownership, birth certificates, diplomas and marriage certificates are documents that need to be properly maintained for a long period of time.
2. Discard documents that are no longer in use
Also, set aside a separate paper storage space for temporary storage with important documents that will be stored permanently. Important documents should be placed in a safe storage room from the hindrance and danger of insects that can damage these papers, such as fire and water, but storage space should also be easily accessible.
Documents to be discarded must be shredded in advance, especially if the paper contains an ID number, passcode, signature, and personal history data. Discarding this type of document will prevent the theft of your personal information. The remaining paper flakes can be recycled into organic waste fertilizer.
3. Save to one storage space
Be sure to provide one place in your house to store all your important documents. The more scattered the storage locations, the harder it is to find. Use cabinets with lots of drawers or closed wall shelves to store your documents so that each of the different categories can be divided into different drawers.
By grouping similar documents into one folder, you can maximize the storage space of one drawer, so you can store multiple categories at once in one drawer. Label each folder according to the category name to make it easier to find.
4. Document digitization
Don't forget to make a digital copy of your valuable document so that you can reprint or document it digitally. In addition to factor of safety, changing the format from paper to digital format minimizes the need for storage space at home.
Then, using the same method, document organization is performed on your computer. That is, the documents are stored in folders separated by category. We will also implement a dual verification system for added security.
Not only is it valuable, but if you run out of available storage space, you will also need to create temporary documents in digital format.
5. Trim immediately after use
The cluttered work room and home conditions due to paperwork are due to our bad habit of not cleaning up immediately after use.
Not only do you need to save the document immediately where you prepared it, but you also need to quickly determine if you need to store the paper. Don't forget to save the document based on the predefined categories.
Properly stored documents not only make your home look good and save storage space, but also make it easier for owners to look for it at a later date. Start organizing your documents!
If you're looking for different storage locations for your documents, Dekoruma sells drawers, bookshelves, cabinets, and filing cabinets. In addition to different sizes and models, different brands such as Funika, Livien and Anya Living are also different.
For those who like cooking, Decorma also offers ultra-complete kitchen utensils. Remember that Decorma also sells Calista, a brand of high quality food containers that can be used to store a variety of spices and cook at home. It 's very perfect, is n't it? Find all your home needs with Decorma!
Source : https://www.dekoruma.com/artikel/83337/cara-merapikan-dokumen
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